Did you know you can automatically assign calendar entries colours (notice how colours is spelt the correct British way) and categories.
I.e. say you have set a meeting called “Project Bob” and that meeting and any future meeting with words “Project” and “Bob” in to be set a specific colour in your calendar, well here’s how:
Open your Outlook Calendar
Click the View Menu item
Click the “View Settings” button under Current View
Click the “Conditional Formatting” button
Click the “Add” button to create a new rule for auto-colouring appointments
Enter the name of the rule in the “Name:” text box e.g. Project Bob
Select a colour in the “Colour:” drop down list box (I like green)
Click the “Condition…” button to identify the conditions under which this colour should be applied
Select the “Appointments and Meetings” tab and enter a keyword into the “Search for the word(s):” text box to look for a word in the Subject field
Click OK to all screens,
You should see the changes straight away.