Auto Assign Colour to Outlook Calendar

Posted by robd on May 09, 2013
Calendar, Office 2010, Outlook 2010

Did you know you can automatically assign calendar entries colours (notice how colours is spelt the correct British way) and categories.

I.e. say you have set a meeting called “Project Bob” and that meeting and any future meeting with words “Project” and “Bob” in to be set a specific colour in your calendar, well here’s how:

Open your Outlook Calendar

Outlook 1

Click the View Menu item

Outlook 2

Click the “View Settings” button under Current View

Outlook 3

Click the “Conditional Formatting” button

Outlook 4

Click the “Add” button to create a new rule for auto-colouring appointments

Outlook 5

Enter the name of the rule in the “Name:” text box e.g. Project Bob

Select a colour in the “Colour:” drop down list box (I like green)

Click the “Condition…” button to identify the conditions under which this colour should be applied

Outlook 6

Select the “Appointments and Meetings” tab and enter a keyword into the “Search for the word(s):” text box to look for a word in the Subject field

Click OK to all screens,

You should see the changes straight away.

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