Calendar

Auto Assign Colour to Outlook Calendar

Posted by robd on May 09, 2013
Calendar, Office 2010, Outlook 2010 / No Comments

Did you know you can automatically assign calendar entries colours (notice how colours is spelt the correct British way) and categories.

I.e. say you have set a meeting called “Project Bob” and that meeting and any future meeting with words “Project” and “Bob” in to be set a specific colour in your calendar, well here’s how:

Open your Outlook Calendar

Outlook 1

Click the View Menu item

Outlook 2

Click the “View Settings” button under Current View

Outlook 3

Click the “Conditional Formatting” button

Outlook 4

Click the “Add” button to create a new rule for auto-colouring appointments

Outlook 5

Enter the name of the rule in the “Name:” text box e.g. Project Bob

Select a colour in the “Colour:” drop down list box (I like green)

Click the “Condition…” button to identify the conditions under which this colour should be applied

Outlook 6

Select the “Appointments and Meetings” tab and enter a keyword into the “Search for the word(s):” text box to look for a word in the Subject field

Click OK to all screens,

You should see the changes straight away.

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